\title{Announcement of the Annual General Meeting}
\begin{Article}
\noindent
The Annual General Meeting of the \UKTUG\ will
be held on 16~October at the University of Warwick. Full
details will be given in \BV\ 6.4.

The  Constitution contains the following clauses:
\begin{quote}
17. \ The annual general meeting of the \ukt\ shall be
held in the United Kingdom not later than the last day of
November in each year on a date and at a
time to be fixed by the Committee and notified to members
at least 35 days in advance for the
following purposes---

(1) to receive from the Committee a report balance sheet and statement of
accounts for the preceding financial year

(2) to fill the vacancies in the Committee and to appoint auditors for the
ensuing year

(3) to decide on any motion which may be proposed to the meeting in the
manner provided below

(4) to fix the entrance fee (if any) and annual subscription

18. \ Any member desirous of proposing any motion at the
annual general meeting shall give notice in writing to the secretary not
later than 14 days before the date of such meeting

23. \ No amendment (other than a motion for adjournment) shall be moved to any
motion proposed at any annual or special general meeting unless written notice
of the amendment shall have been sent to the secretary prior to the meeting
\end{quote}

I think that Clauses 17~(3), 18 and 23 are self-explanatory.

A draft agenda, covering items (3) and (4) will appear in \BV\ 6.4.
In the meantime, anyone wishing to propose
             any motion to the \acro{AGM} must send me, in writing, the
             text of the proposed motion and their own name and
             address, to reach me by 2~October 1996.
If there are any changes to the draft agenda, the final agenda will be sent to
members in the 14 days before the \acro{AGM}.

The chair's term of office has a further year to run.

As for other vacancies on the Committee,
Clause~10 of the Constitution implies that
at most~3 members of the present Committee may continue without
being re-elected.
Thus Clause~9
implies that there are
at least 8~vacancies to be filled.

The following parts of Clause~10  describe the procedure for
filling these vacancies:
\begin{quote}
(3) Any two members who are individuals may
nominate  any member or members of the group who are individuals
to fill any of
the vacancies by giving at least 7~days notice in writing to the
secretary

(4) If there are more nominations than vacancies then the membership
will be decided by an election by single transferable vote in which
every member of the \ukt\ who is an individual and is
present at the annual general meeting
shall be entitled but not obliged to vote
\end{quote}

Nominations for committee members in accordance with the above
sub-clauses are thus being sought.
Written nominations for new committee
             members should be sent to me, to reach me by 9~October
             1996.
There
             is no official nomination form.   If you like, you may use the
forms provided with this \BV . Otherwise, what you send
             me should contain, clearly and legibly,
\begin{verse}
             ---name and address of nominee\\
             ---declaration that (s)he is willing to stand for this
                office, signed by the nominee\\
             ---name and address of the nominator\\
             ---statement nominating the nominee, signed by the
                nominator\\
             ---name and address of seconder\\
             ---statement in support of the nomination, signed by
                the seconder.
\end{verse}
             The nominee, nominator and seconder should all be members
             of the \ukt\,
and the last two should be different from each
             other.

Once elected, the Committee appoints officers from its membership.

         In all the above, `in writing' means `on paper', not email.

%         Please put `UKTUG' on the outside of the envelope when you
%send me any of the above.   Otherwise, people may find themselves
%elected to the wrong committee.

My address is
\begin{verse}
\acro{IT} Services\\
London School of Economics\\
Houghton Street\\
London\\
WC2A 2AE
\end{verse}

\begin{flushright}
Carol Hewlett\\
Honorary Secretary\\
\end{flushright}
\end{Article}
