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\newcommand{\uktug}{UK \TeX\ Users' Group}

\newcommand{\NL}{\\[.8\baselineskip]}
v
\begin{Article}
The Annual General Meeting of the \uktug\  will be held at 1130 on 
Wednesday 18~October 1995 at Queen Mary and Westfield College, London, in 
Room~G2 in the School of Mathematical Sciences. Coffee will be available from
1100.
A draft agenda for the meeting accompanies this announcement.

The nearest tube station  is Stepney Green. Turn left when you come out of the 
station, and walk about 100~yards along the Mile End Road. The School of 
Mathematical Sciences is the first tall building on your left.

Lunch will be available after the AGM, and will be followed by an ordinary 
meeting on 
{\it \TeX\ for the non-technical}. 
%%editor: check this with Carol!
Further details of the afternoon meeting, 
including a booking form, accompany this announcement.
%%%do they?
There is no charge for the AGM itself, but members who wish to stay for the 
afternoon meeting will have to pay. Non-members are not permitted to 
participate in the AGM but are welcome to attend the afternoon meeting.

All members of the \uktug\ are urged to attend the AGM. Agenda item~10 
specifically seeks your opinion on future meetings: where? when? how often? 
what topics? talks or training? regular or flexible schedule? The Committee 
needs your input in order to plan the meetings that the membership wants.

The  Constitution contains the following clauses:
\begin{quote}
17. \ The annual general meeting of the \uktug\ shall be
held in the United Kingdom not later than the last day of
November                
in each year on a date and at a
time to be fixed by the Committee and notified to members 
at least 35 days in advance for the
following purposes---

(1) to receive from the Committee a report balance sheet and statement of
accounts for the preceding financial year

(2) to fill the vacancies in the Committee and to appoint auditors for the
ensuing year

(3) to decide on any motion which may be proposed to the meeting in the
manner provided below

(4) to fix the entrance fee (if any) and annual subscription

18. \ Any member desirous of proposing any motion at the
annual general meeting shall give notice in writing to the secretary not
later than 14 days before the date of such meeting

23. \ No amendment (other than a motion for adjournment) shall be moved to any 
motion proposed at any annual or special general meeting unless written notice 
of the amendment shall have been sent to the secretary prior to the meeting
\end{quote}

I think that Clauses 17~(3), 18 and 23 are self-explanatory.

Having seen the enclosed draft agenda, 
anyone wishing to propose
             any motion to the AGM must send me, in writing, the
             text of the proposed motion and their own name and
             address, to reach me by 4~October 1995. 
If there are any changes to the draft agenda, the final agenda will be sent to 
members in the 14 days before the AGM. 
Anyone wishing, at that stage, to move 
any amendment to any motion, must send me, in writing, the
             text of the proposed amendment and their own name and
            address, to reach me by 17 October 1995. 

The chair's term of office ends at this AGM. The following clause
from the constitution describes the procedure which should be followed.
\begin{quote}
11. \ (1) The chair of the group shall be the chair of
the committee

(2) The chair of the group shall retire after completion of two
consecutive years but shall be eligible for re-election

(3)  Any two members who are individuals may
nominate  any member of the group who is an individual
to be the chair in writing to the
secretary not less than two months before the date of retirement

(4) If there are two or more nominations then the chair
will be decided by a postal ballot by single transferable vote
in which
every member of The UK \TeX\ Users' Group who is an individual
shall be entitled but not obliged to vote
\end{quote}


More than one valid nomination for the chair has been received. 
A ballot is therefore 
necessary. A ballot form is enclosed with this issue of \BV. Completed ballot 
forms should be returned to me by 6~October 1995.

As for other vacancies on the Committee, 
Clause~10 of the Constitution implies that
at most~3 members of the present Committee may continue without 
being re-elected.
Thus Clause~9
implies that there are 
at least 8~vacancies to be filled.

The following parts of Clause~10  describe the procedure for
filling these vacancies:
\begin{quote}
(3) Any two members who are individuals may
nominate  any member or members of the group who are individuals
to fill any of
the vacancies by giving at least 7~days notice in writing to the
secretary

(4) If there are more nominations than vacancies then the membership
will be decided by an election by single transferable vote in which
every member of the \uktug\ who is an individual and is
present at the annual general meeting
shall be entitled but not obliged to vote
\end{quote}

Nominations for committee members in accordance with the above
sub-clauses are thus being sought.
Written nominations for new committee
             members should be sent to me, to reach me by 11~October
             1995. 
There
             is no official nomination form.   If you like, you may use the 
forms provided at the end of this notice. Otherwise, what you send
             me should contain, clearly and legibly,
\begin{verse}
             ---name and address of nominee\\
             ---declaration that (s)he is willing to stand for this
                office, signed by the nominee\\
             ---name and address of the nominator\\
             ---statement nominating the nominee, signed by the
                nominator\\
             ---name and address of seconder\\
             ---statement in support of the nomination, signed by
                the seconder.
\end{verse}
             The nominee, nominator and seconder should all be members
             of the \uktug\, 
and the last two should be different from each
             other.

Once elected, the Committee appoints officers from its membership. 

         In all the above, `in writing' means `on paper', not email.

         Please put `UKTUG' on the outside of the envelope when you
send me any of the above.   Otherwise, people may find themselves
elected to the wrong committee.

My address is
\begin{verse}
School of Mathematical Sciences\\
Queen Mary and Westfield College\\
Mile End Road\\
London E1 4NS
\end{verse}

\begin{flushright}
R. A. Bailey\\
Honorary Secretary\\
\end{flushright}

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%%%start of form for committee members
\newpage
\noindent
\FullLine{}
{\bf Election for committee member}\NL
\FullLine{Name of Nominee:}
\FullLine{Address:}
\FullLine{\phantom{Address:}}
\FullLine{\phantom{Address:}}
\FullLine{\phantom{Address:}}
I declare that I am a member of \uktug\ and am
willing to stand for election to the Committee of \uktug\ 
for 1995--96.
\NL
\HalfLine{Signature:}\hspace{2em}Date: \hrulefill\NL
\NL
\FullLine{Name of Nominator:}
\FullLine{Address:}
\FullLine{\phantom{Address:}}
\FullLine{\phantom{Address:}}
\FullLine{\phantom{Address:}}
I declare that I am a member of \uktug\ and that I nominate the above-named 
person for election  to the Committee of \uktug\ for 1995--96.
\NL
\HalfLine{Signature:}\hspace{2em}Date: \hrulefill\NL
\NL
\FullLine{Name of Seconder:}
\FullLine{Address:}
\FullLine{\phantom{Address:}}
\FullLine{\phantom{Address:}}
\FullLine{\phantom{Address:}}
I declare that I am a member of \uktug\ and that I second the nomination of the
above-named 
person for election  to the Committee of \uktug\ for 1995--96.
\NL
\HalfLine{Signature:}\hspace{2em}Date: \hrulefill\NL
%%%end of form for committee members
\end{Article}

